How to organize documents using self storage units

Paperwork is a hassle no matter what it is for. Many businesses pay for self storage units in an attempt to get organized. Government organizations lack efficiency because digitizing their system mean going through mountains of files and it is just not practical without it. Even as an individual you may come across the issue of not having your important documents in place. This is an exhausting process yet you must do this when you have free time because in a crisis or on a due date it may be very hard to find the right document to scan or photocopy.

Here are a few tips to help you organize your documents as Marie Kondo would.

Prepare before time

The most common mistake that most people make when organizing their documents is waiting until due date or an emergency such as the last week of college applications or when tax filing is nigh. Doing anything in a state of urgency is bound to go wrong but it is especially harmful if you deal with important documents in a stressful situation. You do not want to damage you bachelor’s degree while laminating in stress.

We recommend making a checklist when you are not dealing with any stress and there are no deadlines. A checklist will curate a plan of action for you which will also be very helpful when you burn out or get confused during the filing.

It is also very important that you have all the information handy and a checklist is a great way to get started. If you don’t know where to start you can easily find a checklist of must-have documents, whether it’s business-related, for a specific procedure or just for your archive.

Consider it a long-term project

There is no such thing as a hurry when it comes to documents. Consider this a long term project whether you are doing your taxes, sending college application, or a filing for an actual court case. The process of filing and organizing documents is something that always takes time. We recommend setting aside a designated hour or two every day when you can handle as much of the organizing as possible. This way you will have consistent effort going into the task and will not have to get burned out or frustrated with a never-ending pile of files. And yes, that is very likely going to happen.

Also if you give yourself time to this is over the long term you can complete the project much more peacefully and with a clear head each day.

Assign a location to all your documents

Keeping all you documents in one place is very important because more than one location is a cue for losing and scattering documents. And after all those hours spent on organizing that is not a risk you should be willing to take. Of course for your document that might mean a designated drawer, but for a business, there are a lot more documents in question. This is why we recommend small storage units. Having a dedicated place for all the documents related to an organization ensures that nothing important ever gets lost. It is also a great way to ensure that whenever a task requires finding documents the staff or employees know exactly where to go, otherwise it would mean a lot of precious time being wasted.

Another great thing about putting documents in storage is protection against fire, theft and mishaps. There are many important documents that if lost or damaged can mean significant loss or legal trouble for a business. Paying for the extra security can protect the business interest in the long term.